How data sovereignty and data localisation impact your privacy programmes

Data sovereignty defined

Data sovereignty is the concept of a nation asserting control over personal data collected within its borders. Its focus is on the authority and jurisdiction a country has over that data, including aspects related to ownership, security and access rights. Motivations for asserting data sovereignty include concerns about national security, protecting citizens’ data rights and regulating cross-border data flows.

Organisations that collect data are required to meet the legal and regulatory requirements of the country in which the personal data originated. Implementing data sovereignty may require considering the following requirements:

• Minimising data access to authorised individuals
• Developing and implementing policies to protect data
• Ensuring that any data being transmitted follows security protocols, storage and lifecycle policies, including destruction.

Data localisation defined

Data localisation is the concept that personal data must be stored and processed within a specific geographical location or jurisdiction. The focus is on the physical location, specifying where personal data should be located and processed. Motivations for data localisation include national security, supporting local industry and ensuring compliance with local regulations.  

Obligations for organisations can include keeping certain types of personal data collected on servers located within a jurisdiction, with express prohibitions against cross-border data transfers, transfers allowed under a narrowly defined set of circumstances and requirements to obtain consent from a data subject before transferring personal data.  

Nation-states typically use data-localisation obligations to assert sovereignty over their citizens’ personal data.

Recognising the challenges and concerns

Complying with data-sovereignty and data-localisation regulations poses challenges for organisations managing personal data in the global economy. Organisations need to balance local data control and regulatory requirements with the practicalities of cross-border data flows. These challenges impact an organisation’s compliance efforts, data management practices and global operations.

• Complexity of regulatory landscape: Different countries have varying regulations, and the global regulatory landscape is rapidly changing. Complying with diverse and evolving regulations can be highly complex and can lead to legal risks and require significant legal expertise. Compliance costs will increase due to investments in time and resources required to navigate aspects of each jurisdiction where an organisation operates.
• Cross-border transfers: Additional compliance burdens are associated with reviewing and negotiating service-provider agreements to allow appropriate transfers of personal data, verifying service-provider commitments, ensuring that service providers acknowledge and comply with those requirements, and performing transfer impact assessments. These requirements often hinder international data flows, directly impacting collaboration efforts.
• Consent management: Permission-based regulations require organisations to obtain consent from individuals to share or disclose personal data. Failure to meet these obligations can lead to reputational damage, litigation and legal liabilities.
• Operational costs: Establishing technical infrastructure in multiple local jurisdictions to comply with localisation regulations increases operational costs of organisations operating globally. The desire to assert greater control of personal data and promote the local digital economy may lead to organisations exiting a local market. In addition, organisations may have difficulty identifying all systems that store personal data and deploying appropriate controls for those systems.

Looking ahead

Data-governance and data-localisation regulations can have a severe impact on an organisation’s attempts to do business digitally. The rules and regulations can be complex and can change quickly, which requires organisations to be proactive in their governance of data and to regularly audit their data-privacy programme to make sure compliance is maintained. With the growing trend toward data localisation and adoption of data-transfer regulations, Protiviti can help organisations prepare for and manage these ever-changing developments.

In our experience, we have found the following to be critical building blocks, among other best practices, when developing a forward-facing privacy programme and avoiding costly litigation and regulatory fines:

• Understanding global data-privacy regulations and industry practices and how they apply to your specific business operations
• Performing discovery and documentation pertaining to how personal data flows through your organisation and to outside third parties
• Determining whether your organisation is transferring data across borders and assessing the impact to individuals’ rights
• Ensuring that notices and disclosures are updated and aligned with applicable legal requirements

Nevertheless, data-governance and data-localisation regulations will continue to evolve, and it is critical for organisations to keep abreast of the changing regulatory landscape and rely on trusted partners to help ensure that regulations are not violated.

For additional information, examples and insights, visit Protiviti’s Data Privacy web page. Protiviti is not a law firm and nothing within this paper should be relied on for legal purposes. Clients should always seek legal advice from inside or outside counsel.