Privacy Policy

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Privacy Policy

This website ("Site") is owned and operated by Protiviti Inc., of 2884 Sand Hill Road, Suite 200, Menlo Park, CA, 94025, United States, hosted on our secure website servers in Pleasanton, CA, USA. Each company in the Protiviti group is a data controller for the purposes of data privacy legislation ( "we," “us” “our” or "Protiviti"). This privacy policy ("Policy") describes the basis on which any personally identifiable information that we may collect about you through this Site will be processed by us. We are committed to protecting and respecting your privacy and we will process your information fairly and lawfully.

The Personal Information we collect about you

When you register to use our Site or subscribe to our services for example searching for information or apply for a job, you may give us your name, contact information (address, email, phone number), job title, and your company's name, industry sector and location (country, state and zip code). Depending on the nature of your inquiry or activities on the Site, we may also obtain information about your professional interests through white papers or newsletters you request, as well as professional interests that you describe to us. Collectively this data is referred to as your “Personal Information”. We use your Personal Information for the purposes of performing the services requested and functionalities offered by the Site. By using our Site, requesting our services and / or applying for a job you agree that we may process your Personal Information for the purposes described.

Where we store your Personal Information

Your Personal Information will be transferred to and securely stored in the US. If you access this Site from a location outside the US, you agree that we have the right to transfer store and process your Personal Information in the US. All countries in the European Union (EU) and the UK, have similar standards of legal protection for your Personal Information. We may provide services and or use third party providers located outside the EU (such as US and India) that do not have a similar standard of privacy laws to the EU and UK. If so, we will require your Personal Information to be protected to at least these standards. We cannot guarantee the transmission of information via the internet is completely secure but we will take all reasonable steps to protect it. Any transmission of your Personal Information to us is at your own risk. When we receive your Personal Information we will use adequate technical and organization procedures and security measures to prevent unauthorized access, loss, misuse, disclosure, alteration, or destruction of your Personal Information.

Disclosures of Personal Information

We are part of an international group of companies operating globally. You agree that we may disclose your Personal Information to others within our group and to selected third parties within and outside the US who may use or process your Personal Information for the purposes described in this Policy, in the following circumstances:

  1. Any member of our group of companies which means our ultimate parent company, subsidiaries, and affiliates in the US and in your local jurisdiction or other locations as necessary or appropriate to provide the product or service you requested, and for other legitimate business purposes.
  2. To selected third parties including business partners, suppliers, subcontractors and companies and individuals we engage to perform business functions and services on our behalf.  Such functions may include hosting our Web servers, analyzing data, providing legal, accounting, marketing and other legitimate business support services. All such third parties will be subject to obligations to maintain the security and confidentiality of your Personal Information, and to process the data in accordance with our instructions.
  3. To the extent necessary or appropriate and without notice,  to government agencies, advisors, and other third parties in order to comply with applicable laws,  any legal, regulatory and contractual obligations,  to apply or enforce our Site Terms of Use or other contracts, the service of legal process, or if we reasonably believe that such action is necessary to: (a) comply with the law requiring such disclosure; (b) protect the rights or property of Protiviti or its affiliated companies; (c) prevent a crime,  protect national security or for fraud detection and or prevention; or (d) protect the personal safety of the users of the Site or the public.
  4. If you are a resident of a member state of the EU or the UK, the data protection laws outside the EU and UK may not provide for an equivalent level of protection to those in your home country. However, before transferring your Personal Information we will take all such steps as are reasonably necessary to ensure that such recipients are made aware of this Privacy Policy, and preserve the confidentiality and security of your Personal Information using the same level of protection as required under applicable data protection laws within the EU and UK.

Job Applicants

When you click on the Career section of our Site and you click “Search Jobs” you are redirected from our Site to our HR management portal ‘Workday’. If you apply for a job, the recruitment process will be managed by us using Workday. We may ask you for additional categories of Personal Information including your job search criteria and preferences, employment experience, educational history, skills, salary, expectations, background and other information contained in your resume, and any login ID and password created by you. Information you provide including emails, letters and during telephone calls and conversations may be held by us and processed for the purposes described in this Policy and your potential employment relationship including:

(a) processing and updating your Personal Information through the use of our HR online systems, learning platforms, performance management, payroll and pensions systems;

(b) business planning, reporting and forecasting;

(c) safety and security issues;

(d) responding to your enquiries and complaints; and

(e) to fulfil legal and statutory obligations.

If you provide us with information about third parties such as contact details for personal and professional referees, you must obtain their permission in advance and we will assume that the third party has given you permission and for us to collect, process and to transfer their details for the purposes we have described. As part of our recruitment process we will ask candidates to provide a full employment and academic history. This information provides us with an explanation of a candidate’s past work experience, including details of any gaps or periods of unemployment and academic background, and may be used to obtain references. We may ask you to provide original, documentation in paper format, including proof of identity, evidence of immigration status and qualifications and we may verify some or all of the information you provide in relation to your application for a job. We may ask you to consent to a criminal convictions background check and or a credit reference check, where this is a requirement for the job. We may use a third party to perform background screening and verification services and we will inform you at the time.

We will not retain your Personal Information for longer than is necessary for processing your job application, or for legal or regulatory requirements. Additional requirements and policies will apply if we enter into an employment relationship with you and more details will be provided at that time.

Cookies

You can visit our Site without identifying who you are or revealing any information about yourself. However, our Site uses cookies to store small amounts of information on your computer, which allows certain information from your web browser to be collected. They allow us to: distinguish you from other users; track your online activities; count the number of visitors; provide you with a good experience when you browse our Site; and to make improvements to our Site. Your web browser may be set to accept cookies automatically, but can be changed to decline or disable them. The Help section of the toolbar on most browsers will tell you how to do this.

The Cookies we use on our Site do not identify the individual using the computer, just the unique web browser session.

If you decline to accept cookies, our Site may not remember your preferences and browsing history and some elements of our Site may not function as intended.

You can find out more about the cookies we use in our Terms of Use.

How Long we will retain your Personal Information

We will keep your Personal Information for the legally prescribed retention period. Those retention periods can differ according to the purpose for which your Personal Information was collected. If no retention period isprescribed by law, your Personal Information will be retained as long as necessary to achieve the purpose for which it was collected. Once the retention period expires, your Personal Information will be deleted. Personal Information used for the purpose of sending you marketing emails will be retained until you ask us to stop. If you want to know more about these retentions periods, our contact details are below.

Personal Information - Your Rights

You have the right of access to your Personal Information. At any time, if you want to access, update, amend and/or ask us to delete your Personal Information and exercise any of your other rights under the applicable data protection legislation in your home country including for example, objecting to and blocking the processing of your Personal Information, see refer to the Contact Us section below.

We will deal with all such requests in accordance with applicable data protection laws in your home country. If your home country is in the EU or UK your request will be passed to the Data Protection Officer, whose contact details are below.

For security reasons, we may take steps to authenticate your identity before providing access to Personal Information.

Marketing

We may use your Personal Information to send you automated email messages or marketing materials regarding our services. If you are a job applicant we will provide you with relevant job opportunities. From time to time we may contact you for market research and quality surveys, including evaluating the effectiveness of our recruitment process. We will never give your Personal Information to any third parties to use for marketing purposes. You have the right to ask us to stop sending you marketing emails at any time.

You will be given the opportunity to request marketing from us. You will have the right to opt out and to ask us to stop marketing at any time, by sending an email with “unsubscribe” in the subject line to [email protected] or by clicking on the ‘unsubscribe’ link contained in the footer of all our emails and marketing email communications.

Contact Us

If you have any questions regarding this Policy or you would like to find out more about how we process your Personal Information, including requesting a copy of the Personal Information we hold about you, or to request us to update or delete your Personal Information, please contact us as follows:

If your home country is the EU or UK, email us at: [email protected] or write to: Data Protection Office, Alfons Gossetlaan 28A B7, 1702 Groot Bijgaarden, Belgium.

If your home country is the US or another location, email us at: [email protected] or write to: Database Management, Protiviti Inc., 2884 Sand Hill Road, Menlo Park, California 94025.

Revisions to this Privacy Policy
If we change this Policy we will post any updates here for your review. If we change material terms in this Policy, we will provide notice of the revised policy for 30 days on the home page at www.protiviti.com with a link to this page. We will also take other steps as necessary depending on the nature of the changes, including obtaining your consent where required by local data protection laws, or providing you with the opportunity to request us to delete your Personal Information.

This Policy was last updated on 14 December 2017.